WILDFLOWER ABA NOTICE OF PRIVACY PRACTICES
Effective Date: September 18, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Wildflower ABA is committed to protecting the privacy and confidentiality of protected health information (“PHI”). This Notice of Privacy Practices (“Notice”) describes how Wildflower ABA may use and disclose PHI, your rights regarding your PHI, and our responsibilities concerning that information.
Our Responsibilities
Wildflower ABA is required by law to:
Maintain the privacy and security of protected health information
Provide individuals with this Notice describing our legal duties and privacy practices
Follow the terms of the Notice currently in effect
Notify affected individuals following a breach of unsecured PHI when required by law
How We May Use and Disclose Your Health Information
Treatment
We may use and disclose PHI to provide, coordinate, or manage behavioral healthcare and related services.
For example, we may share relevant information with other healthcare professionals involved in an individual's care when permitted by law.
Payment
We may use and disclose PHI to obtain payment for services.
This may include determining insurance eligibility or benefits, requesting authorization, submitting claims, responding to payer requests, and performing other billing activities.
Healthcare Operations
We may use and disclose PHI for healthcare operations necessary to operate Wildflower ABA.
Examples may include quality improvement, supervision, staff training, credentialing, auditing, compliance activities, business planning, and evaluating the quality of services.
Business Associates
We may disclose PHI to service providers who perform functions on our behalf that require access to PHI.
When required by HIPAA, these organizations are considered Business Associates and are contractually required to appropriately protect PHI.
Appointment and Service Communications
We may use your contact information to communicate about appointments, scheduling, treatment, service coordination, and other healthcare-related matters.
As Required or Permitted by Law
We may use or disclose PHI when required or permitted by applicable law, including circumstances involving public health activities, health oversight activities, judicial or administrative proceedings, law enforcement, or other legally authorized purposes.
Preventing Serious Threats to Health or Safety
When permitted by law, we may use or disclose PHI when reasonably necessary to prevent or lessen a serious and imminent threat to the health or safety of an individual or the public.
Abuse, Neglect, or Exploitation
We may disclose information when required or permitted by law concerning suspected abuse, neglect, exploitation, or other circumstances subject to mandatory reporting requirements.
Uses and Disclosures Requiring Authorization
Certain uses and disclosures of PHI require your written authorization unless otherwise permitted by law.
If you provide authorization, you may generally revoke that authorization in writing at any time. Revocation will not affect actions already taken in reliance on your authorization.
Wildflower ABA will not sell PHI or use PHI for purposes requiring authorization under HIPAA without obtaining the required authorization.
Your Rights Regarding Your Health Information
Subject to applicable law, you have rights regarding your PHI.
Right to Inspect and Obtain Copies
You may request access to or copies of PHI maintained about you or your child when you are the individual's legally authorized representative.
Certain limited exceptions may apply.
Right to Request Corrections
If you believe information in a record is incorrect or incomplete, you may request that Wildflower ABA amend the information.
We may deny certain requests when permitted by law, but we will provide information regarding the denial and applicable rights.
Right to Request Restrictions
You may ask Wildflower ABA to restrict certain uses or disclosures of PHI.
We are not required to agree to every requested restriction except in circumstances where the law requires us to do so.
Right to Request Confidential Communications
You may request that Wildflower ABA communicate with you about health information in a particular way or at a particular location.
We will accommodate reasonable requests as required by law.
Right to an Accounting of Disclosures
You may request information regarding certain disclosures Wildflower ABA has made of PHI.
Not all disclosures are included in an accounting under HIPAA.
Right to Receive a Copy of This Notice
You may request a paper or electronic copy of this Notice at any time, even if you previously agreed to receive it electronically.
Parents, Guardians, and Personal Representatives
Because Wildflower ABA provides services to minors, parents, legal guardians, and other legally authorized personal representatives will generally exercise HIPAA rights on behalf of a minor when permitted by law.
There may be circumstances under federal or state law in which a parent, guardian, or other representative does not have access to particular information or is not treated as the individual's personal representative.
Wildflower ABA will follow applicable federal and state requirements when determining access to a minor's PHI.
Electronic Communications
Wildflower ABA may communicate with individuals through authorized electronic methods, including secure systems, telephone, email, or SMS when appropriate and permitted.
Standard email and SMS communications may carry privacy and security risks. Wildflower ABA may require sensitive information to be communicated through a secure method.
Individuals may request reasonable alternative methods of communication.
Your Right to File a Complaint
If you believe your privacy rights have been violated, you may submit a complaint to Wildflower ABA using the contact information below.
You may also submit a complaint to the U.S. Department of Health and Human Services Office for Civil Rights.
Wildflower ABA will not retaliate against you for filing a privacy complaint or exercising your privacy rights.
Changes to This Notice
Wildflower ABA reserves the right to change this Notice and its privacy practices as permitted by law.
An updated Notice may apply to PHI already maintained by Wildflower ABA as well as information received in the future.
The current Notice will be available through Wildflower ABA and posted on our website as required.
Privacy Contact
For questions about this Notice, requests concerning PHI, or privacy complaints, contact:
Wildflower ABA
Wildflower ABA LLC
540 Camaro Rift Trl Wendell, NC 27591
Phone: 919-444-2899
Email: hello@wildfloweraba.co